Inventory Dashboard

Inventory is the operation, not a summary of it: what you hold, what it is worth, what is on the way, and every movement behind those numbers. Open it from Inventory in the sidebar, or press G then I.

New Order in the header starts an order without going through a Coffee Line first. The … menu at the right end of the header, after New Order, holds Scan, which opens the scanner for a barcode reader or a printed label, Sourcing, Due diligence, and Download snapshot….

The headline figures

Figure	What it shows
Total Stock	Current stock across all active Lots
Stock Value	Estimated value from the Lots that have a purchase price, with the count of priced Lots beside it
Net Flow (30d)	Receipts minus consumption over the last 30 days. Positive means stock is growing.
Open Orders	Drafts and confirmed orders, listed below

Stock Value only counts Lots you have priced, which is why it says how many of your Lots that is. If your coffee is priced in more than one currency, each currency keeps its own total — Rostoc does not add them into a number that is money in none of them. Lots priced before Rostoc recorded currencies are counted separately and named in the subtitle.

Coffee Lines at Risk

The Coffee Lines whose stock may not cover what is coming, worst coverage first: run-out in weeks, coverage in days, stock, and weekly usage. Click a row to open that Coffee Line, or choose Add Order from the row’s … menu to start an order for it.

The On Order column says what is already coming, for example 60 kg on order, arrives 28 Oct 2026, before run-out. When the order lands after the run-out, the sentence ends after run-out in the warning colour. A draft order reads Draft order of 30 kg, not placed yet, because it is not coming until you confirm it.

Orders

Every order and the state it is in — Draft while you decide, On order once confirmed, Received when the coffee has landed. The list opens on the open orders; the State menu shows the rest. Each open order’s … menu holds Confirm (on a draft), Receive, Edit, and Cancel order. Ordering and receiving are covered in Coffee lines.

Click a row to open the order’s page. The page sits under its coffee: the trail at the top reads Coffee lines / the coffee / Order. It shows the order’s state and the next step in one sentence, with that step as the header’s button: Confirm on a draft, Receive on a confirmed order. Below are what you ordered, what you received, the difference, and the expected arrival; the Lots the order became, each opening its Lot page; the coffee, supplier, invoice, price, tracking and notes; and its History: created, confirmed, each change made after it was confirmed (old value → new value), received, and cancelled with its reason. Every link to an order in Rostoc opens this page, including View order on a receipt in Movements and on a Lot’s page.

When an order became Lots that are not finished, its … menu holds Print labels, to label the whole delivery at once. See Labels and codes.

Sourcing

Sourcing, in the header’s … menu, is where you look at what you buy and who you buy it from. It has two tabs:

• Orders — the same orders list as above.
• Suppliers — your supplier list, with each supplier’s contact, payment details and notes. Add supplier adds one; click a row to edit it.

The Supplier field on an order and on a Coffee Line suggests the names on this list as you type. A supplier you type there for the first time joins the list when you save.

Due diligence

Due diligence, in the header’s … menu, lists what changed your stock or an order by hand, newest first: adjustments, Lots closed out or reopened, moves between warehouses, a receipt that differs from its order, a confirmed order changed or cancelled (with its reason), a roast on a Lot already finished, and a Lot finished while it still showed stock. Drafts are not listed, because a draft is not a commitment yet.

Each row has the date, what happened, the coffee and Lot, the detail, and a link to where you deal with it: Open order, Open lot, Open roast for a roast on a Lot already finished, or Close out for a finished Lot that does not read zero. The What filter narrows the list to one kind.

A bag-end difference of 100 g or less, closed out at the end of a Lot, is grouped under Routine, folded, so the rows that need a look stand out. When there is nothing, the page says Nothing to review.

Usage & History

Usage over 30 days with the last 7 days beside it, your average monthly usage, and 30-day flow broken into what came in and what went out.

Below it, Stock & Transaction History charts six months in two views:

• Stock level — a stepped line showing total stock over time
• Transaction flow — monthly bars broken down by receipts, roast consumption, manual adjustments, transfers, and roast reversals

Hover over any point to see exact values for that period.

Movements

The ledger: every receipt, roast, adjustment, split, and transfer that changed your stock, newest first, with the date, type, coffee, weight, reason, and who did it. Filter by type, and scroll to load more.

This is where a number on this page comes from. A roast movement names the Plan and the Batch code behind it, so a figure you do not recognise can be traced to the roast that made it.

Download a snapshot

Click the … menu in the page header, then Download snapshot…, to download stock and value per coffee line as a CSV — built for handing to someone outside Rostoc, like an accountant closing the month or an insurer. There’s no lot-level detail in it, only each coffee line, its stock, and its value.

The dialog opens with today’s date already selected, so downloading current numbers takes one click on Download. Pick an earlier date instead to get stock and value as they stood at the end of that day — Rostoc reconstructs the balance from your transaction history rather than using today’s numbers, so a lot you’ve since sold through still counts correctly for a date when you still held it.

If your coffee is priced in more than one currency, each currency gets its own total in the file rather than being added together.

Empty state

If you haven’t added any green coffee yet, the dashboard shows a prompt to get started. Click Go to Coffee lines to add your first Coffee Line and Lots.

Related pages

• Coffee lines — Manage Coffee Lines, Lots, and Warehouses
• Roast Studio — See how roasts consume inventory
• Plans — Plan roasts with stock-aware scheduling
• Web App — Review inventory from a browser
• Export Your Data — The other ways to get data out of Rostoc