Switch from Cropster to Rostoc
Coming from Cropster? Rostoc brings in your machines, profiles, roasts and green coffee from the Cropster setup on your computer, or one export at a time. This page covers what moves today and how — we’re expanding the import tools, and this guide grows with them.
The quickest way: let setup find Cropster
Section titled “The quickest way: let setup find Cropster”Install Rostoc on the computer where you roast with Cropster’s Roasting Intelligence. When you first sign in, Rostoc finds it there, shows what it found, and asks before bringing anything in:
- Your business — your roastery name and units, filled in from Cropster.
- Your machine — the machines in your Cropster setup, tried as the step opens, reading only. If Cropster is open, the step says Cropster is open. Close it and Rostoc connects.
- Your green coffee — each coffee with its Lots, at the weight Cropster last saved. Check the stock once it is in.
- Your plans — your Cropster profiles become Plans, each with its reference roast as the Reference Curve, and a blend keeps its components and their shares. The profiles you used in the last 12 months are listed; the others come in only if you check Bring in all … profiles. Your other roasts come in as past Batches.
Uncheck anything you don’t want, or choose Not now. With many profiles, the first ones come in before setup ends and the rest follow in the background — the Plans page shows how far it has got. See Bring in your Artisan or Cropster setup for each step.
Already set up, or want the profiles you left out? Open Settings → Account and click Import from Artisan or Cropster. Rostoc reads the computer again and offers only what is not in your account yet.
On a computer without Cropster, or to bring in one export at a time, use the steps below.
What carries over today
Section titled “What carries over today”| From Cropster | Into Rostoc |
|---|---|
| Exported roasts | Reference Curves and roast history |
| Recorded gas and air | Action curves on the imported Curve |
| Lot / inventory exports | Coffee Lines and Lots, on Coffee lines |
| Your roasting machine | A configured Machine |
Setup brings in your Cropster roasts all at once. The steps below bring in one exported roast at a time, so start with the references you actually roast against.
Imported roasts do not count toward the 30-roast free trial or your monthly limit, and they are marked imported wherever they are listed. Only the roasts you record in Rostoc count.
Speaking both languages
Section titled “Speaking both languages”Cropster and Rostoc name a few things differently:
| Cropster says | Rostoc says |
|---|---|
| Roast profile | Curve — the recorded temperature data of a Batch |
| Reference roast | Reference Curve — the target you roast against |
| A completed roast | Batch |
| Lot | Lot — same idea, grouped under a Coffee Line |
| Blend | A Plan with blend components |
Roast events keep their names: Charge, Dry End, First Crack, Second Crack, Drop.
Step 1 — Set up your Machine
Section titled “Step 1 — Set up your Machine”If setup found your Cropster machine, it is already on Machines. Otherwise — Cropster doesn’t export machine connection settings — set up your roaster from Rostoc’s catalog:
- Go to Machines in the sidebar, click Add Machine, and choose Browse Catalogue.
- Search your manufacturer and model. Supported entries pre-fill the connection settings.
- Run Test Connection before relying on it for production roasting.
The Add Machine paths. Browse Catalogue covers 260+ machines by brand and connection type.
The hardware guides walk through the common brands and connection types.
Step 2 — Bring your best roasts
Section titled “Step 2 — Bring your best roasts”Each roast exported from Cropster imports as a Curve you can roast against:
- In Cropster, open the roast and export it.
- In Rostoc, on Plans, open the … menu beside Create Plan and choose From Cropster. For a Plan you already have, open it, open the … menu at the right end of the page header, and choose Import from Cropster instead.
- Select the exported file (
.xls). The create form opens on the roast’s curve, with the new Plan’s name and weights filled in from it; choose the green coffee and save. - The imported Curve becomes the Plan’s Reference Curve, and the roast joins your history as a Batch, marked imported. It keeps the name, date and weights from the file. If the file marks no Drop, the roast ends at a Drop at its last reading.
Step 3 — Bring your green coffee
Section titled “Step 3 — Bring your green coffee”Cropster’s lot export imports directly — no conversion needed:
- In Cropster, export your lots or inventory to a spreadsheet.
- In Rostoc, go to Coffee lines and click Import File.
- Select the exported file. Rostoc recognizes Cropster’s columns and suggests the mapping automatically — review it and confirm.
See Coffee lines for how Coffee Lines, Lots, and Warehouses work.
Not carried over yet
Section titled “Not carried over yet”- Cupping and QC records — not imported yet.
- Production schedules — recreate as Plans.
Missing something you need for the move? Tell us — migration imports are actively improving, and real requests set the order.