Green Coffee Orders, Receiving, Due Diligence And Sourcing
Summary
On the Growth plan, Rostoc follows green coffee from the order to the Lots it becomes. From Rostoc 0.4.9 every order has its own page, under its coffee, that shows where it stands and its next step, what was ordered against what arrived, the Lots it became and a history of changes. Two pages in Inventory help keep the books: Sourcing (orders and suppliers) and Due diligence (every change made to stock or an order by hand). Both are in the … menu at the top right of the Inventory page.
Steps
- To order, open the coffee in Coffee lines and click Add Order, or choose Add Order from the coffee's … menu on Coffee lines, Home or Inventory. New Order in the Inventory header starts one without picking the coffee first. An order is Draft until confirmed, then On order.
- Click an order anywhere in Rostoc (Home, Inventory, a coffee's Incoming list, a receipt in the stock history) to open its page. The trail at the top reads Coffee lines, the coffee, then Order. The header's button is the next step: Confirm on a draft, Receive on a confirmed order.
- To receive, click Receive and enter the weights as they arrived; each row becomes a Lot. Under the rows Rostoc adds them up against the order, for example "118.5 kg entered of 120 kg ordered" and "1.5 kg less than ordered". A short or long delivery is received exactly as entered.
- To cancel a confirmed order, choose Cancel order from its … and pick a reason: Supplier could not deliver, Ordered by mistake, Bought elsewhere, Price or terms changed, No longer needed, or Other with words. A draft cancels without a reason. A cancelled order cannot be reopened.
- To label a delivery, choose Print labels from the order page's …: one label per unfinished Lot it became.
- When a coffee running low is already on order, Rostoc says whether it lands in time, for example "60 kg on order, arrives 28 Oct 2026, before run-out", on Home, in Inventory's Coffee Lines at Risk and on the coffee.
- For Sourcing or Due diligence, open Inventory, click the … at the top right, and choose the page. Sourcing has Orders and Suppliers tabs; Add supplier adds one, and a supplier name typed on an order or a coffee for the first time joins the list on save.
- Due diligence lists adjustments, close-outs, reopened Lots, moves, a receipt that differs from its order, a confirmed order changed or cancelled, a roast on a finished Lot, and a Lot finished while it still showed stock, each with a link (Open order, Open lot, Open roast, Close out). The What filter narrows it. Bag-end differences of 100 g or less sit under Routine, folded.