Bringing In An Artisan Or Cropster Setup
Summary
When you first sign in on a computer that has Artisan or Cropster, Rostoc finds your setup there and asks before bringing anything in. Setup has up to four steps: Your business, Your machine, Your green coffee and Your plans. A step with nothing found is left out. Each step lists what was found, with a preview of how it will look in Rostoc beside it, and you uncheck anything you don't want, or choose Not now to skip the green coffee or plans step. Reading your setup never changes anything on your computer, and while Rostoc tries your machines it only reads from them.
Rostoc brings in your machines, your green coffee (each coffee with its lots), your profiles as plans with their reference roasts, and your past roasts as batches. From Artisan, the roasts you used as a reference become plans and your other Artisan roasts come in as past batches; Artisan keeps no green coffee, so that step is not shown. When both programs are on the computer, green coffee, plans and batches come from the one you roasted with last. Cropster profiles you used in the last 12 months are listed; the others come in only if you check Bring in all … profiles.
You don't wait for everything. The profiles you roast now come in first, and the rest, with your roast files, follow in the background while you start working; Home and the Plans page show how far it has got. The roasts setup brings in never count toward your trial or your monthly roasts, and never take stock off your lots. If you had demo data and something came in, the demo data is removed for you; if nothing came in, it stays.
You can run it again any time from Settings → Account → Import from Artisan or Cropster. It offers only what is not in your account yet, so nothing comes in twice. If something you expected did not come in, the team can bring in the rest.
Steps
- Reading. After sign-in the screen reads Reading your setup on this computer: Rostoc is finding your machines, plans, green coffee and roasts. A large setup can take a minute. Nothing on the computer is changed. (Started from Settings, it reads Looking for Artisan or Cropster.)
- Your business. Your business name, website, country, units, currency and appearance (light or dark), filled in from your Artisan or Cropster setup and from where the computer is. Change anything that's off, then click Continue. Units can be changed later in Settings → Preferences.
- Your machine. Every machine found, each with a checkbox. Rostoc tries them as the step opens, reading only. The badge on each machine says how it is going.
Looking or Trying — Rostoc is checking it.
Connected — it answered. It moves to the top, checked, and shows the temperature it is reading right now.
Waiting — it has not answered yet, and the line under it says what it needs: Artisan is open. Close it and Rostoc connects. (or Cropster): quit the other app, and the machine usually connects within a few seconds. Plug it in and switch it on. for a USB or serial machine. Switch it on, with this computer on its network. for a network machine. Rostoc keeps trying for about three minutes.
Set up — added to your account; Rostoc connects when it's ready.
You never have to wait here. Continue adds the checked machines, connected or not. A machine that did not connect is tried again the next few times Rostoc opens, and you see Your … is connected when it answers. If no machine is listed, the step says Next, pick your roaster: setup ends on the machine catalog.
- Your green coffee (Cropster). Each coffee with its lots, at the weight Cropster last saved; check the stock once it is in. A coffee whose origin Rostoc could not find asks for its country (Select a country), and Bring them in waits until each checked coffee has one. Click Bring them in, or Not now.
- Your plans. Two tabs, one list at a time. Plans: the profiles you used in the last 12 months, each with its reference roast; a blend keeps its components and shares. The other profiles sit behind one unchecked Bring in all … profiles row — check it to bring them in too. Roasts: Your roasts on this computer (newest first) and Roasts without a plan from Cropster, or each Artisan roast on its own row. Roasts on a plan you unchecked stay out with it. Click Bring them in, or Not now.
- Bringing it in. The last step stays open with a progress line, for example We're bringing in your green coffee and plans (12 of 60)., then a count such as 27 plans, 28 roasts and 18 coffees are in. With many profiles, the first ones come in before setup ends and it says The other … plans come in after setup, on their own. If the screen reads Finishing your setup, Rostoc is saving the last of it.
- After setup. Rostoc opens on Home, or on the Add a Machine dialog when no machine was set up. While data is still arriving, Home shows Your roasts are still coming in: 400 of 2,574. (or Your plans are still coming in), and the Plans page shows Bringing in plans from Cropster: 120 of 482. The customer can roast and work normally meanwhile. If they quit Rostoc before it finishes, it carries on the next time Rostoc opens. Home then shows the history, for example From Cropster: 2,028 roasts since March 2024, which opens Batches.
- Demo data. If something came in (green coffee, plans or roasts), the demo data is removed when setup ends. If nothing came in, it stays and can be removed from Home's Remove demo data at any time.
- Import again later. Settings → Account → Roasting software → Import from Artisan or Cropster reads the computer again and offers only what is not in the account yet. With nothing new it says Nothing new on this computer; with neither program found, Nothing found on this computer. When Rostoc finds a new machine or program on the computer, Home shows a notice, for example New on this computer: a machine from Artisan., with Take a look and Not now.
- On a plan without inventory or a second machine (Hobby). Setup brings in every machine and the green coffee anyway, and the plan decides what can be used: one machine stays usable (the one that connected during setup, otherwise the newest), the others show Not Available on Machines, and the green coffee waits behind Inventory Requires Growth. Roasts take nothing off the hidden lots. After upgrading to Growth, the coffees and lots show at the weights they came in with.
- Something did not come in. Anything the customer unchecked, or deleted after it came in, is not offered again. For profiles left out on purpose, import again from Settings and check Bring in all … profiles. For anything else missing, the team can bring in the rest: suggest Submit ticket and say what is missing.